Labour Hire Reporting for Fill Rates, Margin, and Compliance
Fill rate, placement margin, worker compliance, and client demand in one weekly pack — built from the rostering, payroll, and compliance systems already in use.
- Margin calculated per placement, after on-costs
- Ticket and induction expiry visible before a shift is filled
- Fill rate and cancellation reported by client and by role
Weekly pack
Workforce weekly pack
Reporting areas
What labour hire operators report on first
Each one starts as a single trusted number with a named owner, then earns its place in the weekly review.
Fill rate and unfilled demand
Requests against placements by client, role, and location, with the reasons for non-fill separated into availability, compliance, and rate.
Placement margin
Charge rate against pay rate after superannuation, leave, insurance, and award loadings, so margin reflects the actual cost of the placement.
Worker compliance and readiness
Tickets, inductions, medicals, and right-to-work checked against expiry before a worker is offered a shift rather than after a client raises it.
Client demand patterns
Volume and mix by client over time, which is what supports both recruitment planning and the commercial conversation at renewal.
Worker retention and utilisation
Hours worked, availability, and turnover by cohort, so the recruitment effort is aimed at the roles that actually churn.
Timesheet and invoicing accuracy
Approved hours against invoiced hours against paid hours, with the gap and its cause visible weekly instead of at reconciliation.
Systems we pull from
Built from the systems already running placements
We build on what you already own. No new platform to buy, and each system stays the record of truth for its own work.
Send us your report pack →FAQ support
Frequently asked questions
Clear answers on timeline, investment, and delivery scope.
Our margin looks fine until on-costs land. Can reporting show true margin?
Yes, and it is usually the first thing built. The gap is almost always that headline margin is charge rate minus pay rate, while true margin has to carry superannuation, workers compensation, leave accrual, and award loadings. Once those are modelled per placement type, low-margin work becomes visible immediately rather than at year end.
Can compliance expiry be checked before a worker is offered a shift?
That is the most valuable single view in this pack. A rolling expiry forecast by worker and by required competency means rostering can see who is eligible for a shift before the offer goes out, rather than a client discovering the gap at site induction. It works from the compliance register you already maintain, including where that register is a spreadsheet.
We run several awards and EBAs. Does the reporting handle that?
Yes, though it reads the interpretation rather than performing it. Award interpretation stays in the payroll system where it belongs; the reporting uses the resulting rates and loadings to calculate margin correctly per placement. Where different clients sit under different agreements, that is configured once in the model.
Does this replace our rostering or payroll system?
No. The reporting reads from them. Shifts are still rostered and workers are still paid in the systems built for that. What it replaces is the weekly spreadsheet somebody assembles to answer how the business is actually performing.
Can we report per client for contract reviews?
Yes, and it is a common reason this gets built. Fill rate, cancellation rate, margin, and compliance performance per client turns a renewal conversation into an evidenced one. Access is scoped so account managers see their own clients where that is preferred.
How long until the first workforce view is live?
One to two weeks for a single view such as compliance expiry or fill rate. Three to six weeks for the full pack including true margin, which takes longer because the on-cost model has to be agreed before it can be built.
Related sectors
Where to go next
Send last month's placement and margin report.
The Reporting Friction Audit starts from the reporting you produce today and returns a friction map plus a 30-day fix path before any dashboard is scoped.
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